Position: Secretary, Director of School Nutrition

PRIMARY PURPOSE:

Facilitate the efficient operation of the school nutrition department and provide clerical services to the director of school nutrition. Handle confidential information and frequent contact with all levels of district personnel, outside agencies and the general public.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED
• Advanced clerical training courses preferred

Experience:

• Three years or more of advanced secretarial experience preferably in a public education environment
• One year of secretarial experience in school nutrition environment preferred

Special Knowledge/Skills:

• Proficiency in computer applications such as Microsoft Office (Word, Excel, and Power Point)

• Skill in mathematical calculations, data entry, and detailed numerical/clerical work

• Knowledge of school nutrition software preferred
• Excellent communication, interpersonal and organizational skills
• Proficient bookkeeping skills and file maintenance
• Knowledge of school district organization and operations preferred
• Maintain confidentiality of information for all areas of the department.

MAJOR RESPONSIBILITIES AND DUTIES:

1. Organize and manage the routine work activities of the school nutrition office.
2. Receive incoming calls, take reliable messages and route all too appropriate staff.
3. Provide general secretarial support to the department director and coordinators.
4. Manage department payroll and required personnel forms, including but not limited to reviewing and verifying hours worked for non-exempt employees, preparing weekly payroll report for director approval, managing time clock records, maintaining accurate employee absences and monitoring over-time hours.
5. Manage and maintain all employee personnel files.
6. Manage and maintain procurement documents for goods and services including but not limited to requesting vendor forms, obtaining quotes, entering requisitions, verifying receipt of goods and services, preparing invoices for payment, obtaining director’s approval for payment, and submitting documents to accounts payable.
7. Maintain monthly revenue and expenditure reports by campus.
8. Maintain files for the director of nutrition and the department, and act as the department’s Records Management Liaison.
9. Assist in the planning and preparation of budgets for the school nutrition department.
10. Assist in compiling information for preparing various reports for the department.
11. Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
12. Greet visitors and respond to inquiries from staff and public. Refer appropriate inquiries or problems to Director.
13. Demonstrate initiative by recognizing needs of the job and suggest ways to improve efficiency and productivity.
14. Promote positive school, community, and employee relations.
15. Demonstrate cooperation by working effectively with others including supervisors, peers, district staff and the public.
16. Receive, sort and distribute mail and other documents to other department staff members.
17. Maintain supply inventories and records pertaining to supplies ordered and distributed to the campus cafeterias.
18. Demonstrate good attendance and professional demeanor.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Other Information 

Apply online at lpisd.org, attaching a resume and letter of interest. Three current references must be received; one of these references must be from your current supervisor. 

The district contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.

Pay Grade: PG 4, 240 Days